To start editing, open the booking that you want to edit from one of these pages:

• My Bookings
• Bookings For Others
• Bookings by Delegates
• Or straight from the booking confirmation popup
  

Booking details tab

Note: Checking in to a booking via Workspace is security controlled by your organisation. Due to the business policy, it may not be possible to check in to bookings remotely in Workspace.

Time & date

If you need to change the time of your booking entirely or extend it, click Check availability to validate that the current space is available for the new time. 

You can view the space schedule on the Space Information tab to check available time slots for this space along with other planned bookings. This helps to check if the time change is possible in the current space. If not, you might need to book a different space that's available in the needed time period.

Booking Information

Change name

You can edit the booking name and description any time. Booking name is how your booking will appear in all IBSS applications, including on meeting room tablets with Unity and Inspire kiosks.

Planned In-Person Attendance

Use this field to inform the operational team of the potential number of attendees. This field is limited by the space capacity. Users with extra permissions may exceed space capacity as needed.

Cost Codes

You can adjust the selected cost codes or add new ones as needed. Learn more about cost codes in bookings here: Cost Codes in Workspace.

Booking Notes

Add as many notes as needed. These are visible only to you and the Facility Management and Operations team.

Tags

Use tags with your bookings to categorise them and provide additional information for operational teams if there are relevant tags created for your organisation.

Select from the available list to mark the booking with a tag. Add as many tags as needed and click Save tags to confirm selection. Then, the tags are visible in Operations > Bookings > Schedule View and Dashboard.