The Bookings > List View page provides a list of bookings in the selected building for today by default.

There are several options available to you on this page:

• Search for a certain booking record.
  ⚠️ Search will be made within the first 100 of bookings initially, then the system searches within all loaded results. Load more records using the pagination arrows to be able to search across all of the loaded bookings.
• View a certain set of bookings using the System Filter that are set by your organisation.
• Use filters to view bookings by common status, host, and space.
  
• Select another date or date range in the Period Type field to view bookings.
• Change the building to view bookings there.
• Add a new booking.
• Export the displayed booking list if you have appropriate role permissions. 
  📝 Read more details below.
• Cancel a booking. Select the row with the needed booking to cancel.
• Reject or approve bookings if you have the appropriate role permissions. Select the row with the needed booking to approve or reject it.
  If you are an approver and you book a space requiring approval, it will be automatically approved.
• Edit bookings made by others if you have appropriate role permissions. Click the booking row to edit its details.
• Check in other users if you have appropriate role permissions. To do this, mind the early check-in period when this option becomes available.

Adding a new booking

Click the + Add button to start the process. You are now redirected to the same page as the Workplace > Bookings > Simple. Learn how to create a booking here: Simple Booking in Workspace.

Editing an existing booking

Click the row of the needed booking. When editing a booking, you have three tabs available:

Booking details tab

• Edit Time & Date of this booking.
  ⚠️ If you change it, the space may not be available for booking any more.
• Edit the Booking Name.
• Add or edit the Booking Description.
• Edit Planned In-Person Attendance number to inform operational teams about the number of in-person attendees.
• Edit the host of the booking under Booking for someone else?
• Edit cost codes.
• View and add Booking Notes.
• Manage Tags: add new or remove existing ones.
• View booking Status:
  • New
  • Is Active
  • Checked In
  • Completed
  • Cancelled
  • Auto Check-In
  • Early Check-In
  • Late Check-In
• View booking timestamps:
  • Check-In Time
  • Completion Time
  • Cancellation Time
  • Cancelled By

📝 Learn more here: Modifying a booking - Booking details tab 

Space Information tab

• View space details and capacity
• Click information icon ℹ️ to view Space Information description and Booking Policy Description
• View this space on the map
• View Environmental Insights (Air Quality, Noise, Temperature) and Room Features

Actions & Management tab

• Move Booking Location. You can move the meeting to a different building or floor, or change space type.
• Add or remove Attendees if this is a meeting room booking.
• Add or remove services for meeting rooms:
  • Catering
  • Resources
  • Parking Spaces
• Create an event if the room allows this and you have sufficient role permissions for events
• Add or manage Service Requests

📝 Learn more here: Modifying a booking - Actions & Management tab 

Exporting booking data

Administrative users are also able to export all booking data shown in the Booking List table for deeper analysis or business reporting. To do this, click the Export button. This will export the selected data from all available records.

In the Export Booking Settings popup, you can select the fields that are of interest:

Click Export, and the background process is launched. Once completed, you will receive an email with the link to download your file.