With Schedule View, you can now make informed decisions when managing bookings within your organisation. Bookings are displayed visually in the timeline grid with space criteria that you are filtering for.

✅ From the Schedule View, you can:

• Create a new booking in available slots.
• Select an existing booking to edit or cancel it.
• Amend existing booking data by clicking the booking without interrupting the management workflow.
• Swap bookings to a different host or similar room, allowing for reallocation and modification of user bookings.

❌ In the Schedule View, you cannot:

• Create a new meeting by selecting the whole needed time range. For this, refer to the procedure of creating a new booking that is described below.
• Move meetings by dragging and dropping them across the table. For this, refer to the procedure of editing an existing booking that is described below.
• Copy and paste a meeting. Open an existing meeting and create a new one with the same details instead.

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The bookings that you see can have different statuses with the following colour codes:

• Grey outlined – meetings that have already happened
• Grey filled – cancelled or autocancelled bookings
• Blue – no show
• Yellow – in progress
• Green – booked and approved
• Red – pending approval 
• Black – everything else

Depending on the date selected and the applied filter options, you will see a set of spaces in columns: their availability and existing bookings in those spaces.

By default, the table shows bookings for today, on your preferred floor that is set in Settings > Preferences.

Use the filter to view meeting rooms with the following criteria:

1. Floor. Select a floor where you want to search for a space.
2. Zones
3. Work Type
4. Space Type
5. Capacity. Indicate how big the space you are looking for.
   ⚠️ Users with the API.Bookings.UnlimitedCapacity permission can override the space capacity. It means that they can add more attendees to the booking beyond the capacity value. A corresponding warning message will prompt users to use this permission carefully.
6. Additional services: catering, resources, events, hearing aids.

Spaces bookings with maintenance slots around them

For the bookings of linked spaces or spaces with furniture layouts, you will see three booking slots next to each other:

• The actual meeting
• Two accompanying bookings before and after it to accommodate for setup and reset time. 
  Note: The host of such meeting sees just their space booking that's marked as Main and is in the middle.

Operational teams can cancel maintenance slots if they aren't needed.

Creating a new booking from Schedule View

To create a new booking, do the following:

1. In the column of the needed space, select the time block of 30 mins and click + when it appears.
2. In the Create a booking popup that appears, enter booking name (required) and other details:
   
   
   • Booking description.
   • Planned In-Person Attendance.
   • Cost Codes if your organisation is using them.
   • Booking Notes if applicable.
     Other aspects of the booking you can adjust depending on availability after the booking is confirmed.
3. Confirm by clicking Create Booking.

Editing an existing booking in Schedule View

✅ You can edit upcoming meetings 

❌ but not the past ones

✅ For ongoing meetings, you can modify details 

❌ but cannot change the host or space

To edit an existing booking in Schedule View:

1. Click the booking that you want to edit.
2. Expand the Booking Summary section in the popup that appears.

✅ Here you can:

• Edit all fields that are presented and click Update Booking to confirm.
• Click the pencil icon in the Booking Summary section to open the full booking record and continue there:
  • Modifying a booking - Booking details tab 
  • Modifying a booking - Actions & Management tab 
• Click Cancel Booking. Then, the booking is cancelled but still present on the Schedule View page filled with grey colour that marks cancelled bookings.