Booking a space as a delegate

Written By Natalia Povrozniak (Administrator)

Updated on October 16th, 2026

Applies to app version 2026.02 onwards

 

✅ Delegates can:

  • Book the spaces on behalf of the delegator and specifically the spaces where their delegator is allowed to book. 
    Use the Advanced page to book for a delegator.
  • Invite visitors on behalf of the delegator.
  • View or edit bookings and visitor invitations that the current user or other delegates made for their delegator.
  • Check the delegator in or out of the bookings that they or other delegates have created.

❌ Delegates cannot:

  • View or edit space bookings that the delegator has created by themselves for themselves.
  • Remove delegate access permission that was granted to them. Only your admin can do this or the delegator.

When booking on behalf of your delegator, you have an option to indicate the user to book for:

  • On the Simple page
  • On the Advanced page

Booking as a delegate on the Simple page

When creating a booking, do the following:

  1. Select the toggle Change booking host to another user.
  2. Select the Delegated By tab to choose who you will be booking for.
  3. Complete all other relevant fields as a normal booking. Learn more here: Simple Booking in Workspace 

Booking as a delegate on the Advanced page

  • The first thing to indicate is Who are you booking for? Select your delegator directly from the Booking Owner list.
  • Alternatively:
    1. Choose the Someone else option from the list
    2. Click the Book for someone else option (pencil icon) that appears.
    3. A popup opens. Select the needed user in the Delegated By tab.
    4. Continue filling in the needed fields as normal booking on the Advanced page. 
      📝 Learn more here: Advanced page − Booking for right now (ASAP)