The Bookings Dashboard shows the bookings for a set of spaces on a timeline, one day at a time. This article is for operational and front-of-house staff who manage bookings in Operations. It explains how to choose the spaces you see, move between days, and open a booking to check people in, add notes and tags, or edit it.

The Dashboard opens on today's date for the building you've selected.

Before you begin

• Your role needs the right to see the Bookings section and the Dashboard in Operations.
• To see a set of spaces, your organisation must set up system filters with the Booking record type.

What the page shows

• Space list: the spaces as defined in the selected system filter. Each space shows its floor, building, and capacity. Click the information icon next to the space name to view space details and booking policy description.
• Timeline with the bookings for each space on the selected day.
• Summary bar: the number of bookings shown, the number in each status, and the maintenance bookings for setup and reset. The colours in the summary bar match the colours on the timeline.

View options on the page

• System Filter: Use a system filter to show only the spaces you manage, for example the meeting rooms on one floor.
  A system filter can include spaces in more than one building, and it can include more than 10 spaces. When a filter has more spaces than fit on one page, move between the pages of spaces to view them all.
  The filter stays applied when you change the day or switch to the Booking List.
• Date selectors:
  • To choose a day, use the date picker.
  • To move one day backwards or forwards, use the arrows next to the date.
  • To return to the current day, select Jump to Today.
• Sorting by space name. To change the order of the spaces in the space list, use the Sort by dropdown.
• Zoom. To see more or less time slots on the timeline, zoom it in or out. Minimum is one-hour slot, or you can zoom it in to six slots in an hour.
• Switch to the Booking List. At the top right of the page, select the List button. The Booking List opens with the same system filter, date and building.

View and manage a booking

Select a booking on the timeline to open its details in a popup where you can:

• See the booking status
• Add or remove tags
• Expand the Booking Summary with fields:
  • Owner
  • Location
  • Date
  • Time
  • Space Layout
  • Attendance
• Expand to view, add, or remove Booking Notes
• Check in the host if the booking status and timing allow
• Edit the booking (see the table below)
• View attendees and visitors, and check each one in or out.

What you can change on the booking