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For a special meeting you might need a special space that is set up with a certain layout of furniture, for example in a square hole, auditorium, or classroom. Your organisation can have adjacent bookable spaces that can be combined into one on request.

⚠️ Linked spaces work only with the space type that's been set up for your role. The system won't be able to find any search results if you search for other space types to be linked.

⚠️ Linked spaces can be booked once at a time. The system won't allow recurring bookings for linked spaces.

⚠️ Linked spaces require time to arrange the room for your meeting and time to reset them to their original state. Each organisation defines the amount of time required for these activities. That's why during booking of linked spaces, you will have an additional step meant for validation of available slots before and after your meeting for setup and reset activities in the requested spaces.

You can book linked spaces on the Simple Booking page and on the Advanced Booking page. The Customise Room Setup option appears when the space has layouts set up by admins.

Booking linked spaces

You can book a linked space from both booking pages:

• Bookings > Simple
  • On the Bookings > Simple page, click Additional criteria to select an extra criterion toggle: Need a linked space?
    
  • Click Update for the system to return filtered search results for you.
  • Select other filters for Building, Floor, Zone, Work or Space type, Space Capacity.
• Bookings > Advanced
  • On the Bookings > Advanced page, click Any additional requirements to select an extra criterion toggle: Need a linked space?
  • Select other filters for when and where you'd like to book.

Then, proceed to book as normal:

1. On the search results page, select a space. Spaces that can be linked are marked with the icon .
2. On the Tailor Booking page that opens, fill in the required fields and check the space customisation options:
   1. Pick the Linked Spaces option or furniture Layouts option:
      Under Linked Spaces or Layouts select the combination of spaces that you want to use. Save your selection.
      Note: Mind that the other space that is linked to the one that you initially selected might not be available at the time of your meeting. In that case, you will receive a corresponding error message and will have to search for other appropriate two spaces that can be linked again.
   2. Click Check availability for the system to validate if the space configuration and maintenance slots around your booking are available. 
      📝 Read more about the additional setup and reset slots that are added before and after your booking: Setup and reset slots for linked space bookings.
3. Once the green check icon ✅ appears and the required field Booking Name filled in, you'll be able to click Confirm your booking.

At this point, as with booking other spaces, you can continue editing it and adding equipment, catering, or tags if available for this space. Or leave the booking to edit later.

Now, your booking is listed on the My Booking page. The team that is responsible for setting up and resetting linked spaces will receive a corresponding notification and will use the booked time slots before and after your meeting to arrange the space and clean it up for you.