What's new

• We've introduced an option to view space guides or safety instructions that are attached to a space as additional information.
• Expanded bookings in series, where Recurring bookings were previously available, with Multiple bookings without any pattern.
  • Read in the Multiple bookings without any pattern section here: Advanced Booking in Flex 
• Added the Tags feature for booking records.
• The Single Booking page can be turned off for an organisation.
• Added an option to select the default System Filter under Settings > Workplace Preferences > SEARCH RESULTS in case the filter has been set up for the role and that role has access to OneLens 360 too.
• Added the Notes feature for visitors that only the host and the operational team will see.
• You can add a branded logo to IBSS Hub apps.

What's changed

• We've changed the look of the booking details page when creating or editing a single booking. Date and time have a separate view card now, and the availability check is enabled for the bookings that require additional setup and reset activities.
• Separated permission to view who's booked next to you on the map from viewing the Find a colleague page.
• Added tooltips throughout.
• Booking confirmation screens now have a new quick link to add tags to your booking and conveniently lists all bookings in a series of recurring or multiple bookings for the reference and quicker access to editing.
• We've increased the number of visitors that are pulled from the system in one go from 200 to 300 to allow for easier management of large groups.
• Removed unnecessary visitor approval call if the user who creates the visit already has necessary permissions.
• Added a new Continue editing button to the booking confirmation screen.

What's fixed

• Changed the validation check for the same space type during space booking to enable desk bookings or bookings of other spaces with the capacity for 1 person on behalf of visitors and concurrently for self.

• The Auto Check In checkbox works fine now.
• The Check In button is not active outside the booking time and the early check-in time if available.
• It is visually clear that the booking name is the mandatory field when creating a new booking.
• Fixed map view loading.
• Date is displayed correctly if it is past your preferred working day.
• Fixed the ability to cancel the amended booking that was made for someone else.
• Proper Node ID is used now for cancelling a booking.
• When searching for a colleague, name and email address are shown in suggestions.
• My Bookings page doesn't use the node ID of the building that is selected in OneLens 360 anymore.
• Fixed displaying of the added attendees upon reopening the booking.
• Fixed displaying bookings on the Schedule View page.
• Fixed displaying of the newly added visitor on the page, too.
• The My Schedule > Bookings page displays correct results.
• Users can remove their visitor records without any issues now.
• The Add Attendee popup fields now allow entering double names for attendees and companies.
• On the Schedule View page, selected space is correctly displayed when creating the booking.
• Privacy Policy isn't shown if it isn't added for the organisation.
• Fixed time validation against building local time.
• We've aligned how space types are listed across apps.
• If the building that is set as default under Settings > Workplace Preferences > BUILDING has been removed or marked as disabled, user can login with no issues now, and a popup offers re-select a new default building. 
• Visitor's and user's email can use an apostrophe now.
• Fixed displaying a proper error when setup and reset operational time slots fail to be booked.
• Fixed styling issues in the dark mode on the Find a colleague, My Schedule > Bookings, and Catering Order pages.
• Fixed date and time formats for service and clean-up when creating a Catering Order.
• The Book a space tile is hidden from the home page if the user is logged in and doesn't have the FLEX.Search.Spaces permission.
• Fixed WCAG and other visual issues.

Known issues

• If the user doesn't have permission to book unlimited spaces and makes a linked space booking, it is possible that this booking is not counted towards the bookings a user is allowed to make. This means that some people may be able to book a desk, a single room, and a linked room all at the same time.
• If the user has also OneLens 360 permissions and wants to manage their linked spaces bookings or booking with changed layout along with their corresponding setup and reset time bookings, for now, it is enabled in OneLens 360 only.
• On the Schedule View page, when manually changing the date, the app will crash. Use the Jump to Today button and calendar picker to continue working with Flex.
• After you've saved your default filter for a certain building in Settings, it isn't shown as saved when you select the same building.
• You cannot edit a booking of a single space to a booking of linked spaces or a booking with a different layout because such bookings require a setup and reset time slots before and after the meeting and they are not automatically added for now. Delete your current booking and create a new one with layout or linked space instead.
• If the user who has the permission to book on behalf of someone else has created a booking on behalf of a visitor, and then tries to edit this visitor booking to be at the same time as his own other existing booking, the system will not allow this and show an error. If the two bookings for the visitor and for self are created initially for the same time, this works fine.
• Linked space bookings are not reflected on the space card when user views that space in the map view.