What's new

Booking Flow update

• We've introduced an updated flow and rules to the space booking process. First the space should be booked. After the booking is confirmed, users can add attendees individually or in bulk upload (new), services, resources. All add-ons to the booking are now displayed on the booking edit page in individual sections. Read the updated instructions on space booking in Flex here: Space booking options in Flex.

Background Tasks page

• New Background Tasks page under Settings to list the import and export background processes running for the logged-in user.

What's changed

• We've added a helper text to the booking name field to increase awareness: Avoid personal or confidential details in booking name.
• When creating a recurring booking and alternative spaces must be selected for certain dates, the search results will show suggested spaces on the same floor as selected during search. If no alternative spaces can be found on that floor, the user will be offered to Expand Search and choose other floors.
• Unified how the Task Due info is displayed in Flex and OneLens.

What's fixed

Login

• AAD users can successfully login with their valid credentials. The error messages about an incorrect username are no longer shown if the email is correct.

Home page

• Active announcements and events are updated every 15 minutes and not every time when the page loads.

Bookings

• Booking confirmation popup now has all editing options properly linked to relevant pages.
• Booking details page can be opened with no issues. Now the correct Node ID is called instead of Node ID 0.
• When editing the booking time or date, the Check availability button is shown to validate space availability.
• When opening a booking that is part of the series in attempting to edit it, the page doesn't crash anymore.
• Users can add to their bookings only resources that are available: set to active and not used in other bookings. We've fixed the endpoint that's being called to filter out the unavailable resources.
• Cancel button is disabled for in-progress bookings. Users can update or check out of the in-progress booking.
• Moving a booking to a different space doesn't cause the page to turn blank.

Spaces Schedule

• The default building from user's preferences is selected upon loading this page.

Catering

• When creating a booking for a space that is set to have automatic catering orders applied, the catering order is created from both Simple Booking page and Advanced Booking page. Previously, it worked only when creating a booking from the Simple Booking page.
• When creating a catering order for a space that has several menus available, the Order by (cut-off time) was static and displayed the cut-off time only for the first menu. We've fixed it to show corresponding cut-off time when switching between menus.
• When creating a catering order for a linked space, the system now uses the first single space ID within a linked space ID to fetch the Catering Menu's back for the linked space booking.
• Catering Order edit page now makes the correct call to load the order (/v2/{nodeid}/bookings/orders-placed/{bookingid}).
• Catering Order edit page now correctly reflects if the order has been automatically created.

Events

• Events time filtering is fixed to include all dates in the selected range. Previously, the last day would be cut off at the midnight on the day before the end date.
• The Building dropdown on the Events page is pre-selected with the user's preferred building. Previously it was blank until switching week.
• When the Need events toggle is on, only relevant spaces are returned is results list. Previously the system included spaces that didn't allow events. Also, the system will offer only spaces that allow events for moving a booking with event between spaces.

Tasks

• When creating a service request for a booking, corresponding task categories are loaded based on the space type.
• List of active service requests for a space now properly excludes the cancelled and resolved tasks.

Known issues

• Booking host can be also added as attendee to the same booking.
• When raising a task on the Tasks Raised page, the spaces dropdown doesn't show full names of the spaces.