Settings are pinned to the bottom of every page in all IBSS web apps. Here you can customize notifications, workplace preferences, and use other settings for your account for the system to tailor your experience to your preferences.

The Preferences tab

In this tab, let the system know where and when you prefer to work so that the space search is adjusted to your needs.

1. Building Preferences
   1. Your Default Building: what building is loaded by default in IBSS applications.
   2. Your Preferred Floor for the selected building: what floor is used automatically in searches in IBSS applications.
   3. Your Preferred Zone.
2. Setup a PIN
   Set or change the PIN that you use to log in to the Inspire Kiosk application.
3. Search Results
   1. Select whether you want the space search results to be shown in a list view or map view.
   2. If you have access to Operations, you can select the Default Filter that you want to be used for your building on the Bookings > Dashboard and Bookings > List View pages.
4. Integration & Privacy
   • Share booking data. You can allow colleagues to search for your booked location(s) in IBSS apps or stay anonymous.
   • Synchronise bookings. Allows to view IBSS bookings in O365 if this is set by your organisation.
5. Cost Codes
   Define your default cost codes for bookings and catering to add them automatically to space bookings and catering orders. Learn more about the cost codes here: Cost Codes in Workspace.
6. Default Workday Times
   Your working start and end times. These times will be used by default when searching for a space.
7. Workplace Status
   Set your typical in-office days for others to see and plan collaboration activities accordingly. You can always change this setting for the current day on the home page in the top right corner. Here you can:
   1. Select days on which you are working.
   2. Define your usual location on those days.
   3. Define several parts of day if your location changes within one weekday.

The Notifications tab

1 - Notifications

This section allows you to define which personal notifications you will receive:

• Bookings
  Examples of these are:
  • When you create a new booking, confirming the date and time
  • When a booking is ready to check in
  • When a booking is about to be cancelled due to policy settings
• Visitor Notification
  Examples of these are:
  • When an invited visitor has been approved
  • When an invited visitor has checked in at the reception or arrived
• Task (Service Requests)
  Examples of these are:
  • When a new task has been raised or assigned to you (for resolvers)
  • When a task you have raised has been set in-progress (for general users)
  • When a task you have raised has been completed (for general users)
• Schedule Notification
  For example:
  • When you have a planned in-office day and haven't booked any space in your primary building.

2 - Building Announcements

Building Announcements are sent by your business' facility management team. Some examples may include:

• Details of upcoming events
• Details of any health and safety procedures
• Details of travel advice or any building related issues

This section allows you to define which building notifications you want to receive. The list of the building is where you have access to if your company has a portfolio of many different buildings.

The Language tab

Here, pick a language from the list of supported locales to display IBSS web apps in. Currently supported languages are:

• English UK
• Japanese
• German
• Spanish
• Chinese (Simplified)
• Brazilian Portuguese (coming soon)