On the Advanced page, you can make bookings for the recurrent events such as regular office attendance or meetings.

Creating a series of recurring bookings

To create a series of recurring bookings, complete the following three steps.

Step 1. Define your search

1. Check if the defaults are correct in the first three sections:
   1. Who are you booking for?
   2. Where do you want to book?
   3. What space do you want to book?
      ⚠️ Space capacity limits the number of attendees that you can add to a booking. With the API.Bookings.UnlimitedCapacity permission you can override the space capacity limitation. The total limitation is up to 250 attendees for a meeting.
2. Select the Recurring option under When do you want to book?
3. Select the date and time of your first booking in the series. All following bookings will follow according to the pattern that you select next.
4. Select the Recurrence Pattern: daily, weekly, or monthly. Select other options for your series of bookings depending on the recurrence pattern.
5. (optional) Click Any additional requirements? if you need services or events. Select from what's available, for example: linked spaces, events, AV, catering, hearing aids, resources (presentation aids).
6. Click Search to view the list of spaces that can be booked with this recurrence pattern.

Step 2. Choose your space

1. Select a space from the search results that is available for all occurrences in your series.
   ℹ️ Check the associated booking policy, space information, or space guide.
   ℹ️ You can view search results in a list format or in map view. The default view is as set on your preferences under Settings:
   • In map view, available spaces that you can book will be highlighted in green and the ones that are not available for any of the occurrence are highlighted in navy colour. Switch between floors using the drop-down below the map.
   • In list view, you will see all spaces that are available for at least one occurrence that you're searching for.
2. If you are booking a space that doesn't cover all occurrences, you'll be offered to find an alternative space for the remaining bookings in the series that don't have a space assigned. Scroll down in the Selected space section to view what occurrences need your attention. They are marked in red:
   1. Click Pick Alternative Space to open the list of available spaces according to your initial search criteria.
   2. Click the space that you would like to use, and it will be added to your booking.
      
3. Click Continue to move to the next step.

Step 3. Finalise your booking details

1. (optional) Check the Space Customisation to add a liked space or select a furniture layout if you picked such space. Click Check availability if you make changes here.
2. Fill in the Booking Name and Booking Description.
3. Confirm Planned In-Person Attendance.
4. (optional) Add Attendees if applicable for example for meeting room bookings. Mark the ones who are external visitors.
5. (optional) Indicate one or more Cost Codes if your organisation is using them. You have the following options:
   • Depending on your organisation's configuration, you can either enter cost codes manually or select them from a list.
   • Edit the default ones if you are booking for yourself.
   • Check the cost codes of the person that you book for if you are booking for another person.
   • Learn more about this here: Cost Codes in Workspace.
6. Click Confirm your booking to create all bookings for the selected spaces.
7. View Your series bookings. From here, you can view the status of the bookings once they are processed. The ones that failed will be marked in red.
   

Now, you can view and manage your booking series under My Bookings. The bookings that are part of the series are marked with circled arrows.

Editing a series of bookings

Only Booking Name or Booking Description can be changed for the entire series at once. Other changes should be done to each booking individually.

Under My Bookings, click one of the bookings > View Series if you want to update Booking Name or Booking Description for the whole series. Confirm your changes by clicking the Update button.

Your bookings will be synchronised across all applications in the IBSS solution. This means they will be available for amendments or cancellation in Workspace and Roamer X, and available for check-in on tablets with Unity and Inspire applications, depending on what IBSS apps your organisation is using.