Was ist neu

Aktualisierung des Buchungsablaufs

• Wir haben den Ablauf und die Regeln für die Raumbuchung aktualisiert. Zuerst muss der Raum gebucht werden. Nach der Buchungsbestätigung können Nutzer Teilnehmer einzeln oder per Massen-Upload (neu) sowie Services und Ressourcen hinzufügen. Alle Buchungs-Add-ons werden nun auf der Bearbeitungsseite in separaten Abschnitten angezeigt. Die aktualisierten Anweisungen zur Raumbuchung in Flex finden Sie hier: Raumbuchungsoptionen in Flex .

Seite „Hintergrundaufgaben“

• Neue Seite „Hintergrundaufgaben“ unter „Einstellungen“, auf der die für den angemeldeten Benutzer laufenden Import- und Export-Hintergrundprozesse aufgelistet werden.

Was hat sich geändert?

• Wir haben dem Feld „Buchungsname“ einen Hinweistext hinzugefügt, um das Bewusstsein dafür zu schärfen: Vermeiden Sie persönliche oder vertrauliche Angaben im Buchungsnamen.
• Wenn Sie eine wiederkehrende Buchung erstellen und für bestimmte Daten alternative Räumlichkeiten auswählen müssen, werden Ihnen in den Suchergebnissen Räumlichkeiten auf der gleichen Etage vorgeschlagen, die Sie bei der Suche ausgewählt haben. Sollten auf dieser Etage keine alternativen Räumlichkeiten verfügbar sein, wird Ihnen angeboten, die Suche zu erweitern und andere Etagen auszuwählen.
• Vereinheitlichte die Darstellung der Informationen zur fälligen Aufgabe in Flex und OneLens .

Was wurde behoben?

Login

• AAD-Benutzer können sich mit ihren gültigen Anmeldeinformationen erfolgreich anmelden. Fehlermeldungen über einen falschen Benutzernamen werden nicht mehr angezeigt, wenn die E-Mail-Adresse korrekt ist.

Startseite

• Aktuelle Ankündigungen und Veranstaltungen werden alle 15 Minuten aktualisiert, nicht jedes Mal beim Laden der Seite.

Buchungen

• Das Buchungsbestätigungs-Popup enthält nun alle Bearbeitungsoptionen, die korrekt mit den entsprechenden Seiten verlinkt sind.
• Die Seite mit den Buchungsdetails lässt sich problemlos öffnen. Nun wird die korrekte Knoten-ID anstelle von Knoten-ID 0 aufgerufen.
• Beim Bearbeiten der Buchungszeit oder des Buchungsdatums wird die Schaltfläche „Verfügbarkeit prüfen“ angezeigt, um die freie Platzverfügbarkeit zu bestätigen.
• Beim Öffnen einer Buchung, die Teil einer Serie ist, und dem Versuch, diese zu bearbeiten, stürzt die Seite nicht mehr ab.
• Nutzer können ihren Buchungen nur verfügbare Ressourcen hinzufügen: solche, die als aktiv markiert und nicht in anderen Buchungen verwendet werden. Wir haben den Endpunkt korrigiert, der aufgerufen wird, um nicht verfügbare Ressourcen herauszufiltern.
• Die Schaltfläche „Abbrechen“ ist für laufende Buchungen deaktiviert. Nutzer können laufende Buchungen aktualisieren oder stornieren.
• Das Verschieben einer Buchung in einen anderen Bereich führt nicht dazu, dass die Seite leer wird.

Raumbelegung

• Beim Laden dieser Seite wird das Standardgebäude aus den Benutzereinstellungen ausgewählt.

Gastronomie

• Bei der Buchung eines Raumes, für den automatische Cateringbestellungen vorgesehen sind, wird die Cateringbestellung sowohl über die einfache Buchungsseite als auch über die erweiterte Buchungsseite erstellt. Zuvor funktionierte dies nur bei Buchungen über die einfache Buchungsseite.
• Bei der Erstellung einer Catering-Bestellung für einen Veranstaltungsort mit mehreren Menüs war die Bestellfrist statisch und zeigte nur die Bestellfrist des ersten Menüs an. Wir haben dies korrigiert, sodass nun beim Wechsel zwischen den Menüs die jeweils gültige Bestellfrist angezeigt wird.
• Beim Erstellen einer Catering-Bestellung für einen verknüpften Raum verwendet das System nun die erste einzelne Raum-ID innerhalb einer verknüpften Raum-ID, um die Catering-Menüs für die Buchung des verknüpften Raums abzurufen.
• Die Seite zum Bearbeiten von Catering-Bestellungen ruft nun korrekt die Bestellung auf (/v2/{nodeid}/bookings/orders-placed/{bookingid}).
• Die Seite zum Bearbeiten von Catering-Bestellungen zeigt nun korrekt an, ob die Bestellung automatisch erstellt wurde.

Veranstaltungen

• Die Filterung der Ereigniszeiträume wurde korrigiert, sodass nun alle Daten im ausgewählten Zeitraum berücksichtigt werden. Zuvor wurde der letzte Tag um Mitternacht des Vortages abgeschnitten.
• Die Auswahlliste „Gebäude“ auf der Veranstaltungsseite ist bereits mit dem vom Nutzer bevorzugten Gebäude vorausgewählt. Zuvor war sie bis zum Wochenwechsel leer.
• Wenn die Option „Veranstaltungen erforderlich“ aktiviert ist, werden in der Ergebnisliste nur relevante Räumlichkeiten angezeigt. Zuvor wurden auch Räumlichkeiten angezeigt, in denen keine Veranstaltungen erlaubt waren. Außerdem werden beim Verschieben einer Buchung mit Veranstaltung zwischen Räumlichkeiten nur solche Räumlichkeiten angeboten, in denen Veranstaltungen möglich sind.

Aufgaben

• Beim Erstellen einer Serviceanfrage für eine Buchung werden die entsprechenden Aufgabenkategorien basierend auf dem Raumtyp geladen.
• Die Liste der aktiven Serviceanfragen für einen Bereich schließt nun korrekt die abgebrochenen und abgeschlossenen Aufgaben aus.

Bekannte Probleme

• Der Buchungsveranstalter kann auch als Teilnehmer zu derselben Buchung hinzugefügt werden.
• Beim Erstellen einer Aufgabe auf der Seite „Erstellte Aufgaben“ werden in der Dropdown-Liste der Bereiche nicht die vollständigen Namen der Bereiche angezeigt.

What's new

Bookings Dashboard under OneLens > Analytics

The page offers a set of perspectives to look at the organisation's booking data. Using date range or day picker filters, users can view peak booking and average booking data on week days, on days of the month, utilisation by hour, and utilisation heatmap. More here: Booking Analytics Dashboard. 

Background Processes page

New Background Processes page under Operations to list the import and export background processes running for all users in the building. More details here: Background Processes in OneLens.

What's changed

Tasks

• Unified how the Task Due info is displayed in Flex and OneLens.

Catering

• Catering Template can be marked as active or inactive. The Booking Policy page will then filter out disabled catering templates.
• When editing a catering menu, we've made the pop-up window larger to assign items.
• When a supplier is being deleted, a popup prompts the user to confirm this action.

Events

• Made a few changes to the create/edit event pages:
  • Made page layout cleaner by removing section names (Event info, Event details, Manage event) and grouping the checkbox questions.
  • Removed the External option from the Invite Permissions as all organisational events are intended to always include internal participants.
  • Added helper text to the checkbox “Does the event have a cost to attend?”

Booking

• Added the No. of Attendees column to the Booking List page.

Accessibility maintenance

We've changed the following items for improved accessibility (visually, for screen readers, for keyboard navigation, etc.):

• Booking List
  • The Date dropdown label
  • The Status column can be reached with only keyboard
  • Status colours have been fixed for the dark mode
  • The Eye or Pencil button can be activated with only keyboard
  • Filters dropdowns labels
  • The Map and list buttons labels added for screen readers
  • Edit Search Criteria fields labels
• Booking Trends
  • Date selection functionality can be reached with keyboard
• Schedule View
  • Date field accessible label
  • Manually editing the date field is enabled
  • Keyboard navigation to add a booking from calendar
  • Focus is moved to the booking details modal
  • All edit buttons now have descriptive accessible labels
  • Close button is now in focus order
  • Grey text against white has improved contrast
• Visitor Dashboard
  • The Add Visitor button has focus indication now
  • The Visitors awaiting approval button is now in focus order
• Visitor List
  • The Date field is now properly labelled
  • Filter modal fields has labels now
• Catering Items
  • Keyboard navigation is available to the "Classification", "Status", and "Action" columns.
• Cost Codes
  • The "Cost Codes Table" aria label is fixed for the screen reader not to say "Table" twice.
• Announcements
  • "Roamer and Flex" and "Inspire" buttons are in focus order
  • "Enter your announcement" field is in focus order
  • Notification of errors to screen reader is fixed
• Spaces
  • When tabs are selected, appropriate screen reader announcements have been added
  • Tables in each tab are in focus order
  • Grey text in table headers now meets contrast requirements
• Sustainability
  • Links in charts can be accessed using keyboard
• Space Analytics
  • The "clear selections" button is in focus order
• Home
  • Grey against white text under headers meets text contrast requirements

What's fixed

Login

• AAD users can successfully login with their valid credentials. The error messages about an incorrect username are no longer shown if the email is correct.
• Double scroll bar is removed on the Welcome to IBSS popup.

Bookings

• For cancelled or no-show bookings, the buttons to add resources or attendees are now disabled.
• On the Bookings > Schedule View page, selecting Desks as Space Type or Desk Work as Work Type sets Space Capacity to 1 automatically, and relevant spaces are returned.
• When clicking Back from a booking editing page, the user returns to the original page where they opened the booking record from: Booking Dashboard or Booking List.
• Exporting a Booking List has been fixed with the Recursive flag set to True.
• When searching on the Booking List page, relevant results are returned, and page doesn't crash any more.
• On the Booking List page, the Auto-Cancelled bookings don't have the Check In button available any more.
• When opening a booking that is part of the series in attempt to edit it, the page doesn't crash any more.

Visitors

• Visitor Analytics used to make a call for time period that extends beyond the requested time period. It is fixed now to accurately query for visitor records within the selected time frame.
• The Visitor List page gets the Building Node ID of the currently selected building. Previously the system was calling Node ID 1 in this scenario.
• Clicking Print Pass on the Visitors List page opens the visitor pass in the popup and does not result in blank page any more.
• Exporting a visitors list has now a correctly set time range.

Catering

• The Catering Templates list page shows 2 decimal places in the Cost PP column.
• An individual Catering Template can be opened for editing with no issues.
• Fixed page titles for Create and Edit Catering Template pages.
• Creating a Catering Order Policy has been fixed and the API is calling the correct POST endpoint.
• Exporting a catering menu with the state set to Any returns all menus in both statuses: active and inactive.
• The issue with adding a Catering Item has been resolved.

Events

• When moving the event to a new space, only spaces that allow events are available for selection.

Announcements

• Duplicating an announcement does not create an invalid announcement. Missing and mismatched fields in the payload have been fixed.
• Confirmation popup is now displayed once the user duplicates the announcement to a different building.
• When updating announcements, the time selector does not allow the user to select time or date in the past.

Tasks

• Exporting Tasks list has been fixed by setting Recursive the flag to True and fixing status field names.

Analytics

• On the Analytics > Sustainability > Zones page, clicking Historic Data doesn't result in displaying a blank page any more and loads correct data.

Known issues

• On the Space Layout page, the updates to existing layouts wipe out previous settings and save just the most recent ones. Contact IBSS Customer Support to help you introduce adjustments to furniture layouts or to link spaces in one bookable configuration.
• There's a rendering issue on the Schedule View page. Navigating away to Booking Trends and back to this page or opening and closing the slide-out panel many times causes the displayed bookings to disappear. Refresh the page to resolve this rendering issue.

What's new

Task Category self-service page

We've introduced a new page that enables admin teams to create Task Categories as one of the first steps in task management within their organisations. Read more here: Task Category page in Admin Portal.

Task Type self-service page
New page to create Task Types per category so that the organisation users can select it when raising a task within a space. Read more here: Task Types in Admin Portal.

System Filter new editor

On the System Filters page, we've changed the filter is creating and editing options. We now offer the Expression Editor tab to confidently create queries and add only allowed conditions. Flexibility to create advanced queries remains in the Text Editor tab. Read more here: Creating System Filters in Admin Portal.

What's changed

We've removed the Set Status button on the Manage > Spaces page. Spaces can be managed from their corresponding individual pages only.

What's fixed

Spaces and Floors

• When creating a new space, we've updated the API call to get browser cache updated with the correct node ID for the user not to have to log out and log back in to view changes.
• Fixed the confirmation popup for activating, deactivating, or deleting a floor to include relevant messages to the user.
• When searching for a space on different pages of the Manage > Spaces table, available results are now shown as expected.
• When editing a space, the floor name is now displayed in the Location section > Floors as expected.

Signposts

• Signposts > Create a Signpost > QuickLink: We've added helper text to the QuickLink Order field to explain that by assigning the same order number to a quick link, the user can group them on Flex and Roamer home pages.

Booking Policies

• Fixed UI layout issues on the Booking Policies page when browser zoom level exceeds 100%. The page is aligned regardless of the zoom level.
• The Booking Policy edit page is loading properly now.
• Bookable Slots on the Booking Policy page are now correctly fetched from the API.
• The Assign Spaces page for Booking Policies is now displaying list of assigned and unassigned spaces.
• On the Booking Policy edit page, disabling the Auto-Cancel Bookings toggle now correctly updates the API, and auto-cancellation is turned off.

Notifications under Setup and Manage

• On the Notification Reminders create page in the Manage section, the Time of Day field correctly reflects the building's time zone. It was showing the default hh:mm before.
• When editing a notification on the Notifications Setup page in the Setup section, all fields are not correctly populated from the API response.

Users

• The Roles table loads correctly for users with the appropriate permissions when they access it via Manage > Users > [User name] > Manage Roles.
• When creating a user on the Admin Portal > Manage  > Users page, user is able to enter email address, password, user type, identity provider type fields as expected. These fields were read-only before.

Known issue

• When adding a Parameter under Setup > Organisation > Regions > PARAMETERS, the app crashes or the ADD button is not enabled.
• Admin Portal cannot be accessed if a user does not have one of the AdminPortal.Security permissions but has other permissions to some Admin Portal pages. It is fixed in the following app release.

What's new

Booking Flow Update (Booking Creation > Booking Tailoring)

• Introduced Booking Summary API with calculated fields:
  • BookingParties GET /v2/{nodeid}/bookingparties/parties-count
  • CateringOrder GET /v2/{nodeid}/catering-order/orders-placed
  • Tasks GET /v2/{nodeid}/tasks/service-requests
  • Moved service-requests and order-placed endpoints to the Bookings controller
• Extended Booking_Parties_Types
  • Modified Booking Parties POST /v2/{nodeid}/bookingparties to change visit creation so only BookingParties that need a visitor record are created as visitors
  • Modified Booking Parties PATCH /v2/{nodeid}/bookingparties
  • Modified Bookings POST /v2/{nodeid}/bookings
  • Modified Bookings PUT /v2/{nodeid}/bookings/{bookingid}
  • Modified Booking Parties Data Model to include: IsExternal, IsRemote, Pass
• Added booking state lock, queue support, and retries for bulk import of booking participants

Bookings Dashboard under OneLens > Analytics

• Created new endpoint to fetch space utilisation data:
  • GET Daily/Weekly/Monthly Summary endpoints
  • [Shared] Summaries - added Monthly utilisation
  • Summaries - added Monthly utilisation endpoint
  • Added Quantity (total capacity) to monthly space utilisation summary
  • Added Permission OneLens360.BookingAnalytics.Overview under App Settings in OneLens360 section

Background Tasks in Flex and OneLens

• Enabled existing export and import requests to be processed by system:
  • GET /v2/{nodeid}/import-requests
  • GET /v2/{nodeid}/import-requests/{id}
  • GET /v2/{nodeid}/import-requests/{id}/status
  • POST /v2/{nodeid}/import-requests/{id}/download
  • Updated status enums for Exports/Imports

HID wallet passes integration

• Created process flow for HID Origo for Apple Wallet Integration:
  • POST endpoint for digital wallet pass template creation
  • DELETE endpoint to revoke digital wallet pass
  • PUT endpoint to update pass status
  • GET endpoint for apple digital wallet pass issuance
  • PUT endpoint to upload user photo
  • Service for all HID internal functions
  • Modified HID user flow
• Modified Pass Template POST endpoint to create Google template

What's changed

• If the user has an existing booking and searches for spaces with the intention to extend this booking or start earlier, the system will:
  • Return the booked space as available
  • Show overlap with the existing booking allowing to adjust booking times
  • Adjust setup and reset time slots around the updated booking if the space isn't booked by someone else.
• Added an additional isEnabled flag to the catering template to mark it as enabled/disabled.
• Visitor records are now created for internal or external attendees who need a visitor pass. The visitors import file must also include Pass column where 0 = no pass or visitor record needed, 1 = pass is needed and visitor record will be created.
• Visitor can check in any time before the visit end time. For this, in the POST /v2/{nodeid}/visits/checkin call, the Vis_Arvl_Wndw_Mins parameter is only used to determine when a user can check into a visit before the visit start time and it is no longer used to determine how far into a visit a user can check in.
• Added the Space_Light_Mode field into the response of GET /v2/configuration/{nodeid}/spaces/{spaceId}.
• Booking_Attendance is included in the booking export files.

What's fixed

Spaces

• Values in the Space Configuration file don't have to be modified from integers to strings to be accepted for import.
• Meta_Avail_Serv_Reqs and Space_Light_Scenes fields are being updated as expected when importing the Space Configuration file.
• Spaces import file supports the following fields with no issue now: Meta_Ext_Occ_System, Meta_Ext_Booking_System.
• Resolved the issue with updating space configuration using the v2 endpoint.
• The v2 Space Search POST endpoint will return checked-in spaces as well now.

Visits

• Fixed API response body when creating a visit using V2 > Visits > POST /v2/{nodeid}/visits.
• Visits cannot be updated if they have been checked out or moved to the No-Show state.

Bookings

• When user changes booking time in Flex, the associated resources task gets cancelled and re-added now.
• When updating a booking, resources records were duplicated previously. We've fixed this issue, and the Booking Parties POST call is updating as expected.
• Updating a booking with a new owner will succeed now. Previous booking owner will be deactivated and the new one assigned.
• When user checks in with incorrect PIN, the full 403 message is returned explaining the error.
• User is able to move booking to a different space on a different floor without issue now.
• The Booking Spaces record updates correctly when a linked space booking is moved to a different spaces combination.
• When adding, updating, or importing booking attendees, the updated validation now ensures that their email addresses exist in the system.
• API now returns the appropriate error message when creating a booking where its setup booking would be created in the past.

Catering

• When adding a catering item, item's Name, Description, and Nutritional Details accept special characters.
• Catering Order POST/PUT calls are now using the Catering Menu Operational Settings or Pre_Book_Cat_Time Parameter to generate Catering_Cutoff_Time.
• Catering Orders POST/PUT payloads accept empty array or empty string for Cost Codes.
• Resolved the Catering Suppliers export issue.
• Booking Attendance field supersedes the number of attendees added to the booking when calculating number of automated catering orders.
• Updating the Booking Name also updates the Automated Catering Order Booking Name without deleting and recreating the original order.

Misc.

• Delegates & Tag2EventTypes endpoints are returning successful response when the user has appropriate permission. Previously, code 403 error was returned.
• Roles GET /api/user/v1/Roles/{name} no longer times out and correctly returns Role based on the Name parameters provided.
• When using GET /v2/{nodeid}/export-requests/{id} to export the import requests.
• Fixed the time zone issue in the Environmental Daily Summary calculation.
• A minor discrepancy is fixed in the Space15minSummary to create a record every 15 minutes precisely.

Known issue

• When moving a booking with catering orders to a new space on a different floor that does not have catering enabled, the catering order isn't moved accordingly. Orders remain in the Pending Approval or Approved state. This needs to be resolved manually by checking booking space vs. order changes. Users with the appropriate permissions can move the order to the updated space in the Order Location dropdown.