The Co-workers section is the dedicated space to look up your colleague's schedule and view how your team plans to visit the office on the selected day.

Manage Teams page

Team functionality in IBSS improves collaboration and streamlines the space booking process for everyone on the team to sit nearby and work together. It allows booking several spaces in one go and assign them to team members for them to have their own individual bookings for the day.

Team roles

There are three roles in the concept:

• A team manager and owner
• A team lead
• Team members

Managing a team

If you are a team manager or a team lead who was manually appointed in IBSS, you will have the following options on this page:

• Create a new team:
  • Click Create New Team at the top of the page.
  • Add a unique name to it.
  • Confirm by clicking the Create New Team button.
• Use options in the context menu (three-dot menu) next to the existing team:
  • Rename team
  • Delete team
  • Edit team to appoint a team lead who will be able to manage team bookings:
    • In the popup, select one or more team members to be Team Leads. This will allow them perform actions as described in the table above.
• Add or remove team members
  • To add a new member to the team, search for a colleague on the right.
  • Click the Add link next to their name in the search results table.
  • In the popup that opens, select the checkbox which team(s) to add them to.
    
  • Click Confirm.
  • Now, the person will see this team on their Workspace home page, will be able to view bookings of other members on the team. Check the table above for activities enabled to the team member.

Calendar page

This page is designed for colleague finding within your organisation to view where they are booked and if they plan visiting the office on a given day. You can use the booking information of you co-workers to book next to the selected colleagues or organise your work accordingly.

1 – Colleague Schedules section

• View the Workplace Status of all members of the selected team or any individual co-worker. There are only three options: 
  • 
  • 
  • 
    ⚠️ Note: You are able to find only those co-workers who have enabled their location sharing in Settings > Preferences > Share booking data so that their bookings are visible to others in your organisation.
• Your own Workplace Status is fetched from your planned Settings > Preferences > Workplace Status and updated if you change it for the current day in the top right corner. 

To search for a colleague:

• Start typing at least three characters of the name or email address of a colleague.
• See a list of people associated to the name who have opted in to location sharing.
• Click the View link next to colleague name
• Here, you'll see the popup with two sections:
  • Left-hand side is a calendar date selector. Select a date to view future bookings where the selected colleague is the host. The dark blue circle indicates the day that you selected.
  • Right-hand side is a list of booking associated to your colleague.
• Click OK or close the popup to exit viewing booking details of your colleague.

With this information, you can now book next to your colleague or meet them before or after their scheduled appointments as you'll know where to find them in the building.

2 – Bookings Schedules section

Click on the person's name in the previous section: Colleague Schedule to display their bookings in the Bookings Schedules section, if available.

This view allows finding free slots to plan new meetings or finding the co-worker in the building for a conversation.

In this example, the AD person with red avatar doesn't have any bookings, that's why nothing is showing in red.

Use the arrows or the date picker to view bookings of the selected users on other weeks. You can always click Jump to Today to come back to the initial view.