After you've created a space booking in Flex or Roamer, you can tie it to the calendar appointment using the .ics file. This option must be enabled by your organisation first. 

For this, do the following:

1. Have a space booking created in one of the IBSS apps:
   • In Flex: Booking a Space in Flex 
   • Or in Roamer: Booking a space in Roamer 
2. Open the confirmation email about your booking from IBSS.
3. Save the .ics file that is attached to this email to any preferred location on your computer.
4. Depending of your primary mailing app:
   • For Outlook:
     1. Make sure that it is your default mailing app.
     2. Open the .ics file that you just saved. A new Outlook appointment with prefilled information opens.
     3. Add attendees to this appointment if any.
     4. Make necessary changes to the description text.
     5. Save the appointment.
   • For Google Calendar, follow the instructions about Importing events to your Google Calendar.

Now, your IBSS space booking is shown as a calendar appointment and the space that you have booked is reflected in the location field. However, please note that any changes that you will make in your calendar app you'll need to manually add to the IBSS booking as well.