Applies to Android version 1.11.254 or later

The Unity application runs in 2 modes:

• Room Booking Mode. It is built to operate outside meeting rooms
• Room Control Mode. It is built to operate inside meeting rooms

Room Booking Mode provides an intuitive and at-a-glance view of the current and upcoming state of the space.

Space available

When the space is currently available and there are no bookings about to start, the tablet will show a green state as below. Use Roamer to scan the QR code in the bottom right of the tablet touch-free booking experience.

LED colour of the tablet is then green.

Upcoming booking

When a booking is about to start and within early check-in period, or the booking start time has elapsed and the booking has not yet been checked in, the tablet will show an amber state as shown below.

LED colour of the tablet is then amber.

Check-in period is set up by your organisation.

In-progress

Once the booking has been checked in, either by tapping the check-in button on the tablet, or the host checked in via IBSS Roamer, the tablet will turn red indicating that the space is now in use.

LED colour of the tablet is then red.

Out of service

The facility management team can set a space to out-of-service at any point. In this state, the tablet will turn grey and all booking functions will not be available.

LED colour of the tablet is then white.

Booking on the tablet

Booking from Unity

Applies to Version 1.21.XX and above

Book your meetings and view upcoming bookings on Unity tablets directly. 

Note: You need to have your personal PIN set up and ready. See here how to set up your PIN: Setting up a User PIN for Inspire bookings/check in.

Booking via the tablet

To book via the tablet, first tap the View schedule button to display the schedule view for the space. 

Next, tap the Book button to open the booking popup. This shows 2 options:

• You can scan the QR code in Roamer to complete the booking there. If you choose to continue with Roamer, see this article: Booking a space in Roamer.
• You can click Book on this panel and continue booking on the tablet.

If you choose to continue booking on the tablet, search for your name from a dropdown list.

Once found and selected, enter your PIN code that you have previously set up in Flex or Roamer.

Once authorised, indicate for how long you would like to book the room. The app will present to you the available time in a collection of increasing durations, for example 30 minutes, 1 hour, and more up to the next booking of this room.

Click Confirm to complete the booking. If the room is available at the selected time, you will also be automatically checked into your booking.

During the meeting in this room, you can control your booking and use available options on the inside tablet with the Unity app.