Applies to app version 2023.01 with the following features added in the next releases:
- 2024.01 Default cost codes
- 2024.02 Tags for booking records
- 2024.03:
- Space schedule on the booking editing page
- Booking Attendance
- Multiple catering orders to one space booking
- Moving booking across buildings
- 2025.01 Adding event to a booking
- 2025.03 Bulk upload of attendees lists
After you have a booking created in Flex, you can edit it under Schedule > My Bookings, Bookings For Others, or Delegate Bookings. To find a booking that you want to edit, use the Filter button to find the space by:
- Status
- Zones
- Person who has booked the space in case it was booked for you by someone else
- Space name
On the My Bookings, Bookings For Others, and Delegate Bookings pages, you can also cancel a booking or check in or out of your bookings.
Note: Checking in to a booking via Flex is security controlled by your organisation. Due to the business policy, it may not be possible to check in to bookings remotely in Flex.
When editing an existing booking, you can:
- Edit booking name, time, or location
- To add or remove internal attendees or visitors
- Add linked spaces and furniture layouts
- To add services:
- Add resources (hearing or presentation aids, for example)
- Ordering catering in Flex
- Ticketed Events in Flex
- Add tags for improved categorising of your bookings
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