🚩 Available for app version 2025.01 onwards.

Event Management is available in IBSS apps to assist organisations in planning, advertising, conducting, and tracking of social events.

In Flex, users who have the FLEX.Events.View permission can:

• Create an event to invite other people to attend
• Participate in the event

In OneLens, users will require additional permission to accomplish the following:

• Edit event details
• Manage event attendees

Read more about managing events in OneLens 360 here: Ticketed events in OneLens 360 

Creating an event

To create an event, do this:

1. Book an appropriate meeting room space that allows conducting of events. Use the new Need Events toggle:
   1. Under Additional criteria on the Simple Booking page.
   2. Under Show more search options on the Advanced Booking page.
2. ⚠️ Note that the system won't check if the space capacity and event capacity are aligned. Remember to book a space that allows enough people to attend your event.
3. When the space booking is confirmed:
   1. Click EVENT in the confirmation popup.
   2. Open the booking for editing and click Ticketed Event there.
4. Event creation page opens. Fill in the presented fields.
5. Save as draft or publish the event.
6. Select if you'd like to create an announcement about the event to invite your colleagues.
   ⚠️ You'll need appropriate OneLens 360 permissions to create an announcement. Read more about creating an announcement here: Announcements in OneLens 360 

Participating in the event

A selection of upcoming events in your organisation is presented to you in several places:

• On your Flex home page under Events section
  

• On the separate Events page in Flex
• Additionally, an announcement can be created to notify you about an event, and you'll see those announcements:
  • In the News section on Flex home page
  • On the My Notifications page under Building Announcements

Click the event's ribbon to view its details and check if there are available places if you're willing to participate:

• If the registration is open, you will see the BOOK FOR YOURSELF button.
• If the registration is closed but has a waitlist, you can use the Join Waitlist button. The system will automatically add you to the participants list if a place becomes available.