Flex Security Rights

Written By Sam Walton (Super Administrator)

Updated at September 17th, 2024

Applies to app version 2024.02 or higher

The security model in the IBSS platform has been enhanced to include app security rights as well as data model security rights. Roles are set up in Admin Portal > Setup > Roles & Data Security > the App Settings tab.

Note: To set up roles for your organisation or edit permissions, please contact IBSS support.

App Security vs Data Model Security

App security rights determine what a user with this role is allowed to do on the IBSS platform, whilst data model security rights determines what data the user can create, read, update, and delete in the IBSS platform.

Flex Security Rights

Right
Description
FLEX.MySchedule.MyBookings
Allow access to the Bookings page under My Schedule
FLEX.MySchedule.CheckIn
Show the check in button to allow users to check in via Flex (no location verification)
FLEX.MySchedule.MyBookingsForOthers
Allow access to the Bookings for Others page under My Schedule
FLEX.MySchedule.MyVisitors
Allow access to the Visitors page under My Schedule
FLEX.MyTasks.MyTasks
Allow access to the My Tasks page
FLEX.MyTasks.MyTasksToResolve
Allow access to the My Tasks to Resolve page
FLEX.UserPreferences.Workplace
Allow access to the Workplace Preferences section of Settings in Flex
FLEX.UserPreferences.AccountSettings
Allow access to the Account Settings section of Settings in Flex
FLEX.UserPreferences.Notifications
Allow access to the System Notifications section of Settings in Flex
FLEX.UserPreferences.Delegates Allow access to the Delegate Access page under Settings in Flex
FLEX.UserPreferences.CostCodes Allow selecting a default cost code
FLEX.Search.Spaces
Allow access to the Find a space section
FLEX.Search.People
Allow viewing other people's bookings on the map
FLEX.Search.Equipment
Allow access to the Equipment Search page (not currently available)
FLEX.FindASpace.RecurringBookings Allow access to recurring bookings
FLEX.SearchSpaces.Single

✅new

Allow access to the Single Booking page

FLEX.SearchSpaces.Advanced

✅new

Allow access to the Advanced Booking page

FLEX.SearchSpaces.MapView

✅new

Allow selection of map view for search results

FLEX.SearchSpaces.Wayfinding Currently not used, reserved for future functionality
FLEX.SearchSpaces.ShowOwner Currently not used, reserved for future functionality
FLEX.SearchSpaces.ShowFilter Currently not used, reserved for future functionality
FLEX.SearchPeople.Colleague

✅new

Allow access to the Find a colleague page

FLEX.SearchPeople.Visitor

✅new

Allow access to the My Schedule > Visitors page