Applies to app version 2024.02 or higher
The security model in the IBSS platform has been enhanced to include app security rights as well as data model security rights. Roles are set up in Admin Portal > Setup > Roles & Data Security > the App Settings tab.
Note: To set up roles for your organisation or edit permissions, please contact IBSS support.
App Security vs Data Model Security
App security rights determine what a user with this role is allowed to do on the IBSS platform, whilst data model security rights determines what data the user can create, read, update, and delete in the IBSS platform.
Flex Security Rights
Right |
Description |
|---|---|
FLEX.MySchedule.MyBookings |
Allow access to the Bookings page under My Schedule |
FLEX.MySchedule.CheckIn |
Show the check in button to allow users to check in via Flex (no location verification) |
FLEX.MySchedule.MyBookingsForOthers |
Allow access to the Bookings for Others page under My Schedule |
FLEX.MySchedule.MyVisitors |
Allow access to the Visitors page under My Schedule |
FLEX.MyTasks.MyTasks |
Allow access to the My Tasks page |
FLEX.MyTasks.MyTasksToResolve |
Allow access to the My Tasks to Resolve page |
FLEX.UserPreferences.Workplace |
Allow access to the Workplace Preferences section of Settings in Flex |
FLEX.UserPreferences.AccountSettings |
Allow access to the Account Settings section of Settings in Flex |
FLEX.UserPreferences.Notifications |
Allow access to the System Notifications section of Settings in Flex |
| FLEX.UserPreferences.Delegates | Allow access to the Delegate Access page under Settings in Flex |
| FLEX.UserPreferences.CostCodes | Allow selecting a default cost code |
FLEX.Search.Spaces |
Allow access to the Find a space section |
FLEX.Search.People |
Allow viewing other people's bookings on the map |
FLEX.Search.Equipment |
Allow access to the Equipment Search page (not currently available) |
| FLEX.FindASpace.RecurringBookings | Allow access to recurring bookings |
| FLEX.SearchSpaces.Single |
✅new Allow access to the Single Booking page |
| FLEX.SearchSpaces.Advanced |
✅new Allow access to the Advanced Booking page |
| FLEX.SearchSpaces.MapView |
✅new Allow selection of map view for search results |
| FLEX.SearchSpaces.Wayfinding | Currently not used, reserved for future functionality |
| FLEX.SearchSpaces.ShowOwner | Currently not used, reserved for future functionality |
| FLEX.SearchSpaces.ShowFilter | Currently not used, reserved for future functionality |
| FLEX.SearchPeople.Colleague |
✅new Allow access to the Find a colleague page |
| FLEX.SearchPeople.Visitor |
✅new Allow access to the My Schedule > Visitors page |