You can create here a one-time space booking for a single use, but we recommend creating such bookings with no distraction on the Simple Booking page in Flex. Read more here: Simple booking in Flex.

When creating a single booking, date selection by the system has the following logic:

• If current time is before start time of working day preferences, the date is set for today. Read more about working day preferences here: Settings in Flex 
• If current time is after start time of working day preferences, the date is set for the next day.

In any case, you can change the date manually.

You can book a space for the nearest time. For this:

1. Select the As soon as possible option.
   
2. Add duration (To).
3. Edit location (Building, Floor, Zone), Space Type if needed, and indicate Capacity if you need a meeting room.
4. Click Show more search items to indicate other space features that you'll need: linked spaces, AV, Catering, Hearing Aids, Resources (presentation aids).
   Note: Equipment and catering are available to book at least 24 hours in advance and are available for meeting room bookings only. Hence, services are not available for ASAP bookings.
5. Click Search.
6. Select a space from the search results in the middle column of the page.
   Check the associated booking policy, space information, or space guide on top of the third column.
   
7. Add booking name (mandatory) and a description (optional).
8. (optional) Indicate Booking Attendance for the operational team to plan space and visitor management support accordingly.
9. (optional) Indicate if you Book for Someone Else: an employee or a visitor.
   • EMPLOYEE. You can select your colleague from FAVOURITES or DELEGATED BY – a colleague who delegated you the permission to book on behalf of them. 
      
     ⚠️ Use checkboxes in the popup – right under the name of the employee that you indicated – to make important decisions about the booking you are making for someone else. You can:
     • Check in this employee automatically into the booking.
     • Apply the default cost code of the selected employee.  
       In this case, your default cost code won't be added to the booking. Only the cost codes that are associated to the selected employee.
   • Or a VISITOR. Indicate all details about your visitor and you can check them in to this booking. They will have to check in to the building separately. 
     
     
10. (optional) Set booking(s) to auto check in for [user].
11. (optional) Add Attendees if applicable. Mark the ones who are external visitors.
12. (optional) Indicate one or more Cost Codes if your organisation is using them:
    • Add cost codes in free text or by selecting them from a list.
    • Edit the default ones if you are booking for yourself. Read the Default Cost Codes section in this article: Settings in Flex.
    • Check the cost codes of the person that you book for if you selected to use their default cost codes in the previous step.
13. Click Confirm booking.

⚠️ Note: There're booking policies enforced for each space within your organisation. They can limit the time for booking start to be, for example, at the exact hour or each half an hour. Because of this, booking for right now may be unsuccessful if, for example, your current time is 9:47. In this case, turn off the As soon as possible toggle and adjust timing for your booking to match booking policy requirements.

For the recurrent events as regular work or meetings, Flex helps you find and book the appropriate space. 

To create a series of recurring bookings, do the following:

1. Set Who are you booking for first.
   
2. Check if the location is as needed under Where do you want to book?
3. Set what kind of space you are planning to book.
4. Select the Recurring option under When do you want to book?
5. Select the date and time of your first booking in the series. All following bookings will follow the selected pattern.
6. Select the Recurrence Pattern: daily, weekly, or monthly. Select other options for your series of bookings depending on the recurrence pattern.
   (optional) Click Show more search options if you need services.
7. Click Search to view the list of spaces that can be booked with this recurrence pattern. You can view search results in list or map view, depending on your preferences set under Settings > Workplace Preferences > SEARCH RESULTS:
   • In map view, available spaces that you can book will be highlighted in green and the ones that are not available for any of the occurrence are highlighted in navy colour. Switch between floors using the drop-down below the map.
   • In list view, you will see all spaces that are available for at least one occurrence that you're searching for.
8. Select a space that fits the most. Check its associated booking policy, space information, and relevant space guides if available.
9. Fill in the Booking details.
   
   1. Add alternative spaces if needed. You may occasionally see that for one or more of your occurrences your ideal space isn't available. Flex allows you to pick an alternative space for those specific occurrences, rather than have to start your search again. In such case, you will see an Alternative button next to the occurrence that needs your attention. To choose an alternative location:
      1. Click Alternative to open the list of available spaces according to your initial search criteria.
      2. Select the space that you would like to use and click Use Space Selected.
         
   2. (optional) Add Attendees if applicable. Mark the ones who are external visitors.
   3. (optional) Indicate one or more Cost Codes if your organisation is using them:
      • Add cost codes in free text or by selecting them from a list.
      • Edit the default ones if you are booking for yourself. Read the Default Cost Codes section in this article: Settings in Flex.
      • Check the cost codes of the person that you book for if you selected to use their default cost codes in the previous step.
10. Click Confirm booking to create all bookings for the selected spaces.
11. View Your booking summary. From here, you can edit confirmed bookings and will see the rejected ones if any. The ones that failed will be marked in red. The page loads dynamically, and some of the information may load after some time.

You can book one available space for several dates and times without any recurrence pattern. To find and book a suitable space, do the following:

1. Define your search:
   1. Who do you want to book for.
   2. Where do you want to book: building, floor, and zone are set from your preferences by default.
   3. When do you want to book. Select Multiple here.
   4. Click + to start adding booking dates and times for your series of bookings. Mind the Maximum Booking Horizon that might be set for spaces within your organisation.
   5. (optional) Click Show more search options if you need to make multiple bookings of linked spaces or need services.
2. Click Search to view spaces that are available on your selected dates and times.
3. Select a space from the search results list.
   You can view the available spaces on the map if your organisation has enabled this option for you.
4. After you've selected the space that you want to book, add details about your booking: name (mandatory), description, user name of the person that you book for, cost code(s) as applicable.
5. Click Confirm booking.

View Your booking summary. From here, you can edit confirmed bookings and will see the rejected ones if any. The ones that failed will be marked in red. The page loads dynamically, and some of the information may load after some time.